1. Go to “Procurement”, then select the “Bid” submenu, and select “Bid Sheet Maintenance”.

On the View Bid Sheets page, there are 2 ways to send out the Bid sheet. 

Method 1 

Check the Vendor Bid Sheet you want to send, then click on "Send @-Quotes" to distribute the bid sheet to all the suppliers listed.

Method 2

Bids can also be sent directly from within the bid sheet. Double-click into the Vendor Bid Sheet, once open, select “Send @-Quotes”.

Email Notes

• Please note that all Bid Sheets are sent via email, so valid email addresses for recipients are required.
• Additionally, please inform the vendors that they must send their bids directly to you rather than replying to the email. Replies to the email will not be received.

1. Once you receive the completed bid sheets from the vendors, upload them to the system by navigating to the Bid Upload screen within the Bid submenu.

Procurement →Bids→Bid Upload

1. In the Supplier Bid Pricing Upload screen, you’ll need to specify the Effective Date and Expiration Date for the bid.

2. Then, use the search icon in the supplier field to select the supplier whose bid you are uploading.

3. Click the "Choose File" button to locate and select the file, similar to attaching a file to an email.

4. After selecting the file, click the "Upload Spreadsheet" button.

5. If the upload is successful, you’ll receive a confirmation message in the Bid Upload Results.

6. Finally, click the "Review & Post" button. 

7. Repeat these steps for each bid sheet you receive from the vendors.