A blanket purchase order is useful for items covered by a contract, service agreement, or RFP, or for those that are consistently ordered from the same vendor.
Creating a Blanket Purchase Order (Contract)
Navigating to Manage contracts
1. Go to “Procurement” on the menu bar, then select “Contracts”, and then “Manage Contracts”.
2. On the "View Contracts" page, click the “New” button located on the second toolbar.
Adding Details
Procurement Contract Header Details
All fields marked in bold are required, while those that are underlined are optional.
1. Code - This is an abbreviation of the Blanket Purchase Order (Contract) name, which will assist with searching.
2. Name - This name will be used for the Blanket Purchase Order (Contract), so ensure it accurately describes the contents.
3. Bill To Department - If the Blanket Purchase Order (Contract) will be used by only one department, enter that department in the “Bill to Department” field.
4. Enter in the supplier.
5. Select the appropriate Start Date, End Date, and Review Date.
6. Enter a Contract Cap - which represents the total dollar amount for the Blanket Purchase Order.
- Max Per Release - which is the maximum dollar amount allowed for each release of the Blanket Purchase Order.
7. Select a Contract Type.
8. Select the Price Origin - Standard Pricing allows the user to change the price in a release. Contract pricing locks in the price entered upon creation of the Blanket Purchase Order.
9. Select a Buyer.
10. Select a Currency if it is different from the default currency.
11. Enter in the Blanket Purchase Order Description.
12. Click on the New button at the top tool bar to create the procurement contract.
Adding in Items
Details - Items
1. To begin adding items, navigate to the “Details” tab at the bottom of the screen and then select “Items.”
2. In the pop-up, you can search for items to add. To select an item, click the white box to the left of the item number. After checking the box, you can continue searching for additional items. Once you have selected all the items you need, click the “Enter Selected Lines” button.
3. Enter the order quantities if the Blanket Purchase Order specifies a set quantity for each release. Enter the prices if the Blanket Purchase Order uses Contract Pricing. Then, click the “Create Selected Lines” button.
Finalize
Finalizing the Blanket Purchase Order
Click the “Update” button on the top toolbar to save the Blanket Purchase Order.
