In the finance module the property will be creating Invoice Batch files with closed invoices that will be imported into the financial system.

1. Go to Finance Module → Interfaces → Financial Interfaces.

2. On the Retrieve Data from Financial Interface page, select the Invoice Batches tab.

3. There are two fields that can be used to create the batch file: Property and Invoice User. 

Property (Required)

• The Property field is required for both processes and can be manually entered and/or by the Property search lookup.

Invoice User (Optional)

• The invoice user field is not required but will build invoices in the batch based off the property selected and the user that created the invoices. 
• Leaving the “Invoice User Field” blank will result in all closed and not interfaced invoices to be batched for the property selected.

4. After these fields have been defined, select “Build Batch” to create the file.

5. The user will receive the message below that the batch is successful.

6. Select “Batch Report” in the toolbar to review the invoice batch created. 

   6.1 The batch report will display a list of all invoices within the batch. By default, the "Show Account #" parameter is set to "NO".

   6.2 To display the account number in the report, select "Yes" from the "Show Account #" dropdown menu, then select “View Report” to refresh the report. Accounts will appear as “Debit Account Summary”.

   6.3 Regardless of the parameter selected, the report can be exported and printed if needed.

1. To reset and re-submit a batch go to Finance Module → Interfaces → Invoice Batch Processing.

2. On the Post Invoice Batch Group to A/P System page, This screen lists all the batch files. Notice that lines 1-4 in the sent column say “No” and they are waiting for the scheduler to transfer the file to the financial system. If for some reason a batch did not transfer and/or got deleted the batch can be reprocessed by resetting the batch from the sent column “yes” to “no”. From this screen Copy the batch number you would like to re-batch (row # 7).

3. Go back to Finance→Interface→Invoice Batch Posting and select re-batching tab and paste or key in the batch# to reverse. The system defaults to “un-flag batch#”. The same steps are used to delete a batch.

4. Now select Re-Batch in the tool bar to reset batch to “no”. You will receive a green bar message that the file was re-batched successfully.

5. This will reset the batch and initiate the transfer process of the batch again to your financial system pickup location. To see the status of a batch after this process, go back to Finance-Interface-Invoice Batch Posting. The column “sent” will indicate if the file has been sent to the pickup location for your financial system. Row #7 batch was changed from “yes” to “no” and is waiting to be transferred.