The Paysheet Attachment Tab allows you to upload supporting documents related to an invoice, helping keep all relevant information in one central location as the invoice moves through the procure-to-pay process.
There are five attachment types available:
- Packing Slip
- Damaged Evidence
- Other
- Variance Support
- Invoice Scan
Paysheet Attachments
Attachments Tab
The Attachments tab can be located below the document tab in the Paysheet.
Paysheet Header
The Paysheet header is visible in the attachments tab with the ability to expand and collapse the header.
Visit the article for additional information on the paysheet header.
Search Here
The Paysheet Attachments window includes simple search capability.
Simple Search: Document #, Attachment Name, Attachment Type, Uploaded By
Details
The Paysheet Attachments grid includes:
- Document: Document Number
- Attachment Name: Name assigned to the uploaded attachment.
- Attachment Type: Shows the selected attachment type from the Upload Documents feature, displayed as a color-coded badge for easier identification.
- Uploaded On: Date attachment uploaded.
- Uploaded By: Participant whom uploaded the attachment.
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Actions: View, Download and Delete
- More information on Actions below.
Actions
View, Download and Delete
The attachment grid includes three actions: View, Download and Delete.
- View: Opens the attachment in the Upload Document window for easy viewing.
- Download: Saves a copy of the attachment to your device for record-keeping or offline access.
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Delete: Permanently removes the attachment from the system.
- Use with caution, as this action cannot be undone.
Invoice Scan Deletion Rules
Invoice scan attachments follow deletion rules to maintain data integrity:
Attachments cannot be deleted if they are linked to:
- A paysheet that has already been reconciled, or
- A paysheet that has been invoiced, or
- A transaction that has been used in a 3-way match that resulted in an auto-payment.
Deletion Rules by Dashboard Access
WHS Dashboard Users:
Attachments can only be deleted before the related receipt is finalized.
PAY Dashboard Users:
Attachments can only be deleted while the related paysheet is in Drafting status.
If a user attempts to delete an invoice scan that falls under any of the restrictions above, the system displays the following error message:
“Invoice Scan Cannot Be Deleted From Paysheets After Drafting Has Been Completed.”
Upload Documents
Attachment Type
The Attachment Type field is mandatory and is used to classify the attachment. Selecting the appropriate type helps organize and manage attachments more effectively within the document.
Invoice Scan Attachments
Attachments labeled as Invoice Scan are automatically processed using Optical Character Recognition (OCR). This means that each time a new Invoice Scan is uploaded, the system will extract and verify key invoice details to support faster and more accurate processing.
This feature is only available with PAY Assist Basic Level or Higher.
Selecting the File
Uploading Documents
- Use the widget to drag and drop files, or click in the area to browse and select files manually.
- You can also use the Select Files button to choose files from your device.
Supported File Types
- DOC
- XLSX
- TXT
- JPG
- JPEG
- GIF
- PNG
- MP4
- MOV
Managing Files Before Uploaded
- Click the edit filename icon to modify the name.
- Click the delete icon to remove it from the upload list.
Uploading the File
- Click Upload add the attachment to the document.
Steps to Upload a Document
Steps to Upload a Document
- Select an Attachment type from the dropdown.
- Use the widget to drag and drop files, or click in the area to browse and select files manually.
- You can also use the Select Files button to choose files from your device.
- Click Upload to complete the process.